With the unforeseen circumstances of COVID-19, the percentage of virtual meetings and conferences in the corporates have skyrocketed.
Not only the corporates but all the live physical events and business meetings have been transformed into a virtual landscape. No one was aware of the fact that when the pandemic situation is likely to ease. Adapting virtual event technology was the right move. Organizations started exploring innovative ways to make maximum out of virtual meetings and boost business revenues effortlessly.
Virtual meetings are online meetings that are organized with the help of a virtual event technology platform and allow businesses to connect and network with remote employees effortlessly. Today, there is a wide range of virtual meeting platforms available in the market. Selecting the right one out of ample options available is a tricky task.
A platform that gives you the power to create, design, and host your virtual meeting your way, is the one you must look for. Apart from it, additional features that enable you to interact with team members, global delegates and engage them seamlessly is a bonus point. The virtual event platforms available nowadays offer audio/video components. It facilitates organizations to have virtual meetings and interact with members in real-time just like physical counterparts.
Transforming physical business meetings to a virtual venue is not that difficult as it seems. Hosting a virtual meeting is easy. All you need is the right technology, a strong and reliable internet connection, a webcam, and a microphone and you are set to go Live.
However, a virtual meeting platform that offers additional features for engagement and networking has become the first choice of corporates today. In this blog, we have covered some of the most effective virtual meeting ideas to accelerate your business effortlessly. So, without wasting any further time let’s have a look at some of the exciting ideas.
Table of Contents
1.Leverage the Right Virtual Event Technology
Selecting the right virtual meeting platform is the first step to host a seamless virtual meeting. A platform that empowers you to design, create and host your virtual business meeting has become the first choice of marketers. A self-managed virtual event platform allows you to brand your virtual meetings as per your company branding your way. All you need to do is purchase a subscription plan and you are all set to host your virtual meetings instantly without any geographical barrier as long as you want.
While selecting the virtual meeting platform keep the following key considerations in mind:
- Cost-efficient: However, there are many such free virtual meeting software available in the market, but they do not offer value to your attendees. Going with a paid virtual meeting platform is the right choice as it offers much value to your attendees. Virtual meeting platforms completely resolve the cost involved in physical meetings. Make sure you have a rough idea about the subscription plans and their costs before making a final choice.
- User-friendly platform: A virtual meeting platform that is easy to use makes your half work done. A platform that is easy to navigate and has user-friendly features makes the attendee journey seamless. No organization would like its members to keep trolling during the entire virtual meeting to find ways to navigate or understand the platform features.
- Mobile-friendly: A platform that is compatible with various devices such as laptops, desktops, tablets, and smartphones is the right pick. A large number of attendees tune in from smartphones to attend virtual meetings if laptops are not accessible to them. Having a virtual meeting platform compatible with smartphones and all browsers is a must to ensure a seamless experience.
- Real-time analytics: A virtual meeting platform that generates real-time analytics reports helps in measuring the success of the virtual meeting. It offers an accurate report of the meeting right from the number of registered participants to the number of participants engaged during the virtual meeting.
2. Look for the networking and engagement features
When you are in a virtual setting to host your business meetings, networking and engagement features have a major role to play. As participants are attending an event from their home comforts, the chances of distractions are relatively high. While selecting a virtual meeting platform enquire about the engaging and networking features. Some of the most common features one must look at in a virtual meeting platform before finalizing are listed below:
Live audio/video chat functionality: A virtual meeting platform must offer a live chat functionality that enables users to interact in real-time just like physical meetings.
Virtual networking tables: Just like physical roundtables, virtual networking tables allow participants to have group discussions by grabbing a spot on tables.
Business card exchange: When you are doing a virtual meeting with global delegates, this feature has a major role to play. It enables participants at virtual meetings to exchange business cards or request one from others just like physical meetings.
Live polls: A must-have engagement feature that enables organizers to organize a poll during a meeting and gain attendees’ opinions in no time. Additionally, it helps in keeping attendees engaged with the meeting throughout.
Q&A or Ask a question feature: A platform that empowers organizers to organize Q&A sessions and integrate the ask a question feature during the meeting helps in keeping attendees engaged for long hours.
Emoticon integration: The ability to share your reaction during a virtual meeting in the form of emoticons allows attendees to stay up with virtual meetings for long.
Digital certificate: A platform that enables the organizer to offer an e-certificate to all the participants of a virtual meeting keeps them motivated to stay up till the meeting ends.
3. Ensure safety and security
As you have taken your business meetings online, ensure that the platform you select adheres to privacy and security compliance. Virtual meetings may consist of an exchange of confidential information. So, it becomes crucial for an organization to go with a platform that promises to keep the data safe and privacy intact. Looking for a virtual meeting platform that adheres to security compliance is the best bet.
Final Word
A paradigm shift in the event patterns has resulted in making virtual meetings a part of our daily lifestyles. Hosting a virtual meeting offers many benefits when compared to physical ones. All you need to have is an effective plan, clear objective, stable internet connection, and the right virtual event technology. In the above-mentioned blog, we have listed some of the ideas to get the maximum out of your virtual meetings and elevate your business effortlessly.
